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General File Specifications:

Sending Files

Several methods are available for getting your artwork to us:

1. Our Online File Sharing Service - Upload your files to our Hightail™ dropbox located at: https://www.hightail.com/u/BeautifulDisplays. Simply select the file(s) you need to upload, fill out the online form (valid email address required), and click the “Send It” button. It couldn't be easier! Please note our file naming instructions below to ensure quick handling of your files.

2. Use your own dropbox service and send your link with clear identification to artwork@beautifuldisplays.com. Please note file naming instructions below to ensure quick handling.

3. Email - Files under 10mb may be submitted via e-mail attachment to artwork@beautifuldisplays.com. Please note file naming instructions below to ensure quick handling.

4. FTP - If you have a large amount of data to transfer and prefer to use a standard FTP client, contact your representative for FTP access details.

File Naming

To ensure your graphic files are correctly associated with your job and processed without delay, please be sure to include your client name (as it appears on your estimate, or a clear shortened version of it) and your job number (also on your estimate) as part of your file name(s). This will ensure your graphic files are correctly associated with your job and will be processed without delay. Files named without this information may experience delays in pre-production.

File Formats

The following layout file formats are accepted and preferred: TIF, JPG, AI, EPS, and PSD. See below for additional information on specific software and other file formats.

RGB vs. CMYK

You may choose to send your files in either RGB or CMYK color space. RGB files are smaller on disk and will yield a wider color gamut than will CMYK files. Both will give excellent results when properly prepared. Please make sure all elements within your project are in the same color space.

Color Matching

To achieve accurate spot color matching, layered files must be submitted that allow us to control the spot color areas. Adobe Illustrator files (.ai or .eps) or native Photoshop (.psd) files work well for this process. Be sure to specify Pantone Matching System (PMS) numbers or printed samples for critical spot color matches.

File Resolution

Dye-Sublimated Fabric Printing:

For dye-sub fabric printing, all image files should be 100 dpi at actual printed size. Files should not exceed 150 dpi at actual printed size. Higher resolutions are not necessary and will create excessively large and cumbersome files. Larger layouts, such as those for large fabrics backdrops, photomural popup displays, and banner stands, should be done at 100 dpi at actual size. Layouts which contain smaller text or fine detail can be done at up to 150 dpi at actual size for optimum clarity and sharpness.

UV Flatbed Display Quality Printing:

For display quality UV flatbed printing, all image files should be at least 200 dpi at actual printed size. Files should not exceed 300 dpi at actual printed size. Higher resolutions are not necessary and will create excessively large and cumbersome files. Larger layouts, such as those for larger signage and graphics that are viewed at a distance can be created at 150 dpi at actual size to help reduce file size and handling time. Layouts which contain small text or fine detail can be done at up to 300 dpi at actual size for optimum clarity and sharpness.

File Bleeds

Dye-Sublimated Fabric Printing:

As a general guideline, fabric graphics will typically require a 2"; bleed on all sides. Different products may have different bleed requirements. Please contact your representative or project manager for exact specifications for your project.

UV Flatbed and Other Large and Grand Format Printing:

UV flatbed and other large/grand format prints will typically require a 1/8" bleed on all sides. Different products may have different bleed requirements. Please contact your representative or project manager for exact specifications for your project.

 

Proofing Options:

Standard Electronic Proofs

Electronic jpeg proofs are created, and must be approved, for all jobs to continue through production. Please keep in mind that jpeg proofs are for content and positioning only. They are not intended to be an accurate representation of color or resolution. If these are concerns, physical proofs can be ordered at an additional charge. Please keep in mind that physical proofing typically adds to production time by two to five working days

Physical Proofs (Optional)

A) Full Layout Reduction ($25 plus shipping) - This proof shows the entire layout and general color output at a reduced size.

B) Actual Size Swatch ($25 plus shipping) - This proof shows a 12" x 12" swatch of the file printed at actual size and is good for judging the resolution of imbedded imagery or other critical design elements.

C) Critical Color Matching ($50 per matched color plus shipping) - This proof is used for critical spot color matching situations. Multiple blocks of color are printed approximating your desired color. You then pick which block best satisfies your matching requirements and we apply that color value to your final output.

 

File Formats and Software:

The following layout file formats are accepted and preferred: TIF, JPG, AI, EPS, and PSD.

Macintosh

Photoshop

Files can be in either RGB or CMYK color mode at the appropriate dpi resolution for your project (see File Resolution above). Files can be saved as EPS, JPG (use highest quality settings for jpeg), TIF (with LZW compression) or Photoshop native format. Layered files must be provided when color matching is required.

Illustrator

We accept all past and current Illustrator file versions. IMPORTANT: Be sure to convert all type to outlines and include embedded images. Embedded images should be Photoshop TIFF files at the appropriate dpi resolution for your project (see File Resolution above). Please do not use Illustrator's "transparency" functions as they may print unreliably. Transparency functions include such things as drop shadows, partially transparent objects, feathering, inner or outer glows, etc. These types of effects are more reliably and efficiently done in Photoshop. File setup and handling charges may apply to files that do not conform to our specifications or cause difficulty in processing.

InDesign

InDesign files do not work well for large format printing purposes and are subject to additional processing and handling fees. Please use Illustrator or Photoshop to create your large format layouts.

PDF

PDF files can problematic for large format printing purposes due to their inability to be easily edited or adjusted. PDF files are subject to additional processing and handling fees when they don't work properly. Whenever possible, use lllustrator or Photoshop files saved in one of our other accepted file formats.

Windows

Photoshop

Files can be in either RGB or CMYK color mode at the appropriate dpi resolution for your project (see File Resolution above). Files can be saved as EPS, JPG (use highest quality settings for jpeg), TIF (with LZW compression) or Photoshop native format. Layered files must be provided when color matching is required.

Publisher and CorelDraw

We do not accept native Publisher or CorelDraw files. Corel files may be saved as TIF files at the appropriate dpi resolution for your project (see File Resolution above).

Illustrator

We accept all past and current Illustrator file versions. IMPORTANT: Be sure to convert all type to outlines and include embedded images on disk. Embedded images should be Photoshop TIFF files at the appropriate dpi resolution for your project (see File Resolution above). Please do not use Illustrator's "transparency" functions as they may print unreliably. Transparency functions include such things as drop shadows, partially transparent objects, feathering, inner or outer glows, etc. These types of effects are more reliably and efficiently done in Photoshop. File setup and handling charges may apply to files that do not conform to our specifications. Specific color matches are subject to an additional fee.

InDesign

InDesign files do not work well for large format printing purposes and are subject to additional processing and handling fees. Please use Illustrator or Photoshop to create your large format layouts.

PDF

PDF files can problematic for large format printing purposes due to their inability to be easily edited or adjusted. PDF files are subject to additional processing and handling fees when they don't work properly. Whenever possible, use lllustrator or Photoshop files saved in one of our other accepted file formats.

 

File types not accepted:

File types which we cannot accept for printing include, but are not limited to, the following: CorelDraw, Microsoft PowerPoint, Microsoft Word, Microsoft Publisher, Miscrosoft Visio, Microsoft Excel, and WordPerfect. Many of these programs may offer ways to save graphics compatible with large format printing and our file specifications. Consult your software manuals or your IT department for assistance.

Please give our graphics professionals a call at 800.697.4670, fill out our information request form, or email info@beautifuldisplays.com if you have any questions.

 

Graphics Warranty:

Rollable Trade Show Graphics:

Beautiful Displays warrants all trade show graphics for 6 months from the time of purchase against defects in materials or workmanship. Click here for full graphics warranty text.

Fabric Graphics:

Beautiful Displays and The Fabric Factory warrant all fabric graphics agains defects in materials or workmanship for 12 months from the time of purchase. Click here for the full fabric graphics warranty and care information sheet.

UV Flatbed and Other Large Format/Grand Format Printing:

Beautiful Displays warrants all large and grand format graphics for 6 months from the time of purchase against defects in materials or workmanship.


Fabric Graphics | Photomural Panels and Detachable Trade Show Graphics

Other Display and Specialty Graphics | Trade Show Graphic Design Tips

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